What are the common reasons that restaurants don’t use the 4-week cycle?
While there are many reasons to use the 4-week system operationally, the reason it’s not used usually comes from a disconnect between operations and the accountants.
Our mission at Trusted CFO Solutions is to help drive the performance of our clients’ businesses (i.e. especially restaurants, but retail and hospitality also). So, as part of our mission, we connect and unify operations and accounting. Here are the obstacles we face in our mission.
Answers To Why 4-Week Reporting Periods Are Not Used —
- Bank statements arrive monthly, not every four weeks. Our best practices are to record bank transactions on a daily basis and prepare reconciliations at any time without having to wait for a statement to arrive in the mail. Also, most banks will cut off your statement on the dates you request, just give them a schedule with your 4-week cut-off dates. Also, with electronic access, balances on important dates can easily be verified.
- Expenses like rent and utilities are paid once a month. The accountants can set up a schedule to expense 11/12ths of each monthly payment and place the remaining 1/12th into a prepaid account. Once a year, the balance in the prepaid accounts is expensed into period 13. We also use software that automatically does Prepaid Expense Automation in a separate module.
- Sales Taxes are paid monthly. Most states will allow you to pay sales taxes 13 times a year instead of 12 monthly payments. If not, a separate monthly sales tax payments schedule can be created.
- Most accounting software won’t accommodate a 13 period year. Update your accounting software to packages that have flexible reporting period capabilities. Our software can easily handle a 4-week period and also custom periods if needed.
The 4-week system is our best practice at Trusted CFO Solutions because it improves understanding of how your restaurant is actually performing. Our clients using this method would never consider going back to monthly financials.
It’s worth exploring the switch from calendar month end to 13 period years. We’re happy to play a role in that discovery. Simply contact us to get started.
Fill Out The Following Form & Download A Complimentary 4-Week Printable PDF Schedule For Your Restaurant
Dixie McCurley — Co-Founder of Trusted CFO Solutions
Never able to fully identify with the stuffy title of “accountant”, Dixie McCurley set out to revolutionize accounting practices for small- to medium-sized businesses by offering a new way of thinking about the process. With a unique method that capitalizes upon the latest technology, she walks each client through their pain points. In 2019, she was awarded the Financial Leader of the Year award for innovative solutions in finance.
Click here to learn more about Dixie.